Pistol and rifle clubs
Members across several disciplines, attendance that counts toward licence support, and a firearms register the committee can rely on.
Built for clubs anywhere, live in Australia today
Your committee's whole year, on one record.
Renewals and applications, club night and match day, the AGM pack and the next committee handover. Ballistics Club keeps membership, attendance, scoring and compliance on one shared record, and the committee, the members and the scorer table all work from it, so nothing gets re-typed between a spreadsheet, an events tool and a sign-in book.
Who it's for
For the committee of any shooting club.
Whatever your club shoots, the committee's year looks much the same: members to renew, applications to approve, nights and matches to run, and a record that has to survive the next handover.
Practical shooting clubs
Match days with a roster and lane assignments, scores entered at the table and a live leaderboard. Range-officer accreditation sits on the member record, so the roster reflects who can run the match.
Silhouette clubs
Clubs shooting disciplines such as IHMS, with match days scored at the table, results on a live leaderboard, and each member's attendance and qualifications on the one record.
Private ranges
A smaller membership and house rules of your own, with the same need for a clean record of who was on the range, and when.
Why this exists
Most clubs run on four systems that do not talk.
Ask a committee where the club's information lives and you get a list. The membership spreadsheet the secretary keeps. The events tool people register through. The sign-in book, or the group chat that stands in for one. And the invoicing, sitting apart from all of it in the treasurer's own setup.
The same member, today
Membership spreadsheet
A. Whitlock
Events tool
Alex Whitlock
Sign-in book
A Whitlock
Invoicing
Whitlock, Alex
Every one of them holds a version of the same member, and every one of them is maintained by hand. Renewals get chased from a spreadsheet. Attendance gets counted back through a year of sign-in sheets when someone needs a support letter. The AGM pack gets assembled the week before from four sources that disagree. And when the club changes committee, most of that knowledge leaves with the laptop it was kept on.
The work does not disappear. The re-typing does.
Ballistics Club replaces the four with one. A member's details, their registrations, their attendance and their compliance record are the same record, kept current by the people who already touch it. Nothing is re-keyed, and nothing has to be reconstructed later.
Three portals
Three ways in. One record underneath.
The committee, the members and the scorer at the table each need a different view and different permissions. They do not need different systems. All three portals read and write the same record, so a name corrected on club night is corrected everywhere, and a score entered at the range is on the member's history before they get to the car park.
Admin portal
For the committee. The whole club in one place: the member directory, membership applications from submission to approval, event setup, and the compliance roster and firearms register your support decisions rest on. Every change is logged with who made it and when, which matters most in the month after a handover.
Member portal
For members. Their own record, visible without an email to the secretary. They register for events and see their own attendance, firearms and qualifications, including how they are tracking against support requirements and where they sit on the leaderboard.
Scorer portal
For the scorer table. Built for a clipboard replacement, not a desk. A roster and lane assignments for the day, score entry with running totals, attendance marked as competitors shoot, and a leaderboard that's live before the range is packed up.
What it does
Built for how a club's week actually runs.
Membership, attendance, disciplines and scoring are part of the same platform, because in a club they are already part of the same week. A registration on Tuesday becomes attendance on Saturday and a line in the compliance roster, without anyone carrying it across.
Firearms support attendance
Track attendance against the requirement a support letter needs, see at a glance who has met it, and keep the evidence attached to the member's record rather than in a folder on a laptop.
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Membership applications
Record an application, attach documents, and record a payment once it's received, all against the one application. The committee approves from the same record, so a member's history starts before their first sign-in.
Events, registration and scoring
A club calendar members register through, scoring at the table, and a leaderboard that updates as results come in. One flow from the calendar entry to the leaderboard.
Qualifications and range officers
Qualifications and range-officer accreditation on the same member record, so the roster for a match reflects who's actually accredited to run it.
An audit log behind the member record
Approvals, attendance, qualifications, events and scores: each one recorded against who did it and when, in one log that is still there after your committee changes.
A TV board for the clubhouse
A display for the clubhouse showing the day's roster and leaderboard, current because it reads the same record as everything else.
Compliance
Three layers of rules. The stricter one wins.
Every club answers to more than one rule book: the regulator for your jurisdiction, your association, and your club's own house rules. Ballistics Club holds all three and applies whichever is stricter, so attendance and support requirements are measured against the rule that actually binds your members, and recorded as they happen so they stand up to scrutiny later.
What the audit log holds
- 01Every application, approval and detail change, timestamped
- 02Attendance, per member, per discipline, by date
- 03Qualifications granted and revoked
- 04Events finalised and reopened, and scores recorded
- 05Who made each change, and when
Because the audit log is written as the year happens, there is no end-of-year reconstruction and no spreadsheet archaeology. When your committee changes, the record is already there, not a scramble to rebuild it.
The record, the audit log, attendance tracking and house rules work the same everywhere. Regulator forms are specific to each jurisdiction, and we add them one jurisdiction at a time. Live today: Western Australia, with WA Police forms. NSW attendance rules are built in; talk to us about your state. Where the regulator sets no attendance rule, as in the United States, the club's own house rules do the work.
Ballistics Club supports your club's compliance workflows. It does not replace your club's obligations, or advice from your regulator.
What's included
One subscription. Nothing bolted on afterwards.
There's no separate charge for the portals, no separate project for onboarding, and no meter running on ordinary support. It's one subscription, and this is what it covers.
The whole platform
All three portals, admin, member and scorer, for your whole club. Not a per-portal add-on.
Hosting in Australia
Your club's records are hosted in Australia, with regular backups kept while the service runs.
Migration, setup and training
We bring your existing records across, configure the platform for your club's disciplines, and train your committee. Part of getting started, not a separate project.
Regulatory currency at no charge
Faults, security work and keeping up with law and regulator changes in every jurisdiction we support are never charged, and never counted against your included support.
A support allowance
An included support allowance, sized to your club, covers support, training, configuration changes and help with your data. It doesn't cover building new features. Time rounds to the nearest 15 minutes, either way, quick committee questions aren't debited, and hours don't roll over into the next year.
Questions committees ask
Before you book a demo.
The questions a secretary or treasurer usually wants answered before putting a demo in the diary.
Who owns our club's data?
Your club's information belongs to your club, not to us. We host it and use it only to run the platform for you, and we don't sell it or share it beyond the providers we need to run the service, such as our hosting provider.
Can we get our data out?
Yes. Your club's records belong to your club. Admins can download CSV files of members, attendance, the firearms register, events, receipts and keys, and each download is recorded in the audit log. The files identify members by membership number, not by name. For a full copy of your records, ask us and we'll provide it, as support work covered by your included hours.
Does it fill in our regulator's forms?
In Western Australia, yes. Ballistics Club prepares Western Australia Police Force firearms forms from the information already in your club's records, so nobody re-types member and attendance details onto a form by hand. Forms for other regulators are added one jurisdiction at a time, so ask us where yours stands. Your club is still responsible for checking each form before it's signed and lodged.
Where is our data hosted?
In Australia, wherever your club is. We host the service ourselves and look after hosting, maintenance and upgrades so your committee doesn't have to.
Our club is outside Australia. Can we use it?
Yes. Outside Australia? We'll set your club up personally: we bring your records across, set up your house rules with your committee, and train the people who'll run it. Your club's records are hosted in Australia, like every other club's.
Our regulator has no attendance rule. Does it still work?
Yes. Ballistics Club applies the stricter of the regulator's rules, your association's and your club's own. Where the regulator sets no attendance rule, as in the United States, your club's own house rules do the work, and everything else, from renewals to the leaderboard, works the same. It's built for clubs anywhere and live in Australia today, and if your club is in the United States, we'll set it up personally.
What happens if we leave?
When your club stops using the service we delete its information in line with our data retention practices, and sooner if you ask us to. Copies in routine backups aren't restored and expire in the ordinary backup cycle, and we keep only what we're legally required to, such as invoicing records.
Next step
See it against your own club's season.
We will walk through membership, attendance and a season of events using your own disciplines and records, not a generic demo dataset.
What we cover
- How a membership application moves from submission to approval
- How attendance is captured on a club night, and what it counts toward
- Support requirements tracked against your own records
- A season of events, from the calendar through to the leaderboard
- What the audit log shows before a licence renewal